JAPAN VISA APPLICATION FORM: Sample + How to Fill it Out

Whether you’re applying for a Japan Tourist Visa or a Visit Visa, the first thing you need to do is to get hold of a copy of the application form and fill it out appropriately. You can get a copy from the agency where you will be applying. But if you want to take care of it before you go to the agency, you can download a copy of the application form below with instructions.

Download the form here

How to Fill Out Japan Visa Application Form

First, a few important reminders.

• Complete the form either by hand or electronically. Either is accepted. If you go the hand-written route, make sure that you write in block letters and that they are readable.
• In fields that don’t apply to you, write NA. Don’t leave any field blank.
• Print the form in an A4-size paper. Other sizes will be rejected.
• Paste a photo on the designated area. PASTE! DO NOT STAPLE! The photo must have been taken within the past 6 months.
• Use a black pen or font. Do not use pencil or one of those erasable pens.
• Avoid erasures! If it can’t be helped, use double line (2 strikethroughs). If there are too many erasures, start over. Never ever use correction tape or liquid.

Here are some parts of the form that you might have questions about. For the purpose of explanation, I filled out the form in big blue letters just to make it obvious. But when you complete your form, use BLACK.

1. Given and middle names: Write both your given name AND your middle name (your mom’s last name).
2. Other names: If you have a pen name or nickname or if you’re known by any other name, write it down. If none, write N/A.
3. Place of birth: If you have no province and you’re born in Metro Manila, write METRO MANILA. For example, if you were born in Makati, write: Makati, Metro Manila, Philippines.
4. Former and/or other nationalities or citizenships: Only if you have one. Write N/A if you have none.
5. ID No. issued to you by your government: Any government-issued ID will do. I have tried using UMID. My cousin used Driver’s License. A few times, I wrote the passport number here too, I didn’t have any problem.
6. Passport type: Ordinary.
7. Passport number: Double check. Make sure it’s correct.
8. Place of issue: You can write the city name. In the case of Manila, you can write MANILA. You can also be specific. I usually write DFA NCR EAST, because that’s what’s on my passport.
9. Issuing authority: DFA.

Other Japan Visa Requirements

To see the other requirements, visit this page: JAPAN VISA REQUIREMENTS

Frequently Asked Questions

1. My guarantor is based in the Philippines, not Japan. Should I write my guarantor’s details in the fields under “Guarantor or reference in Japan”?

This is the most confusing part. Travel agencies have different takes on this.

The last time we asked Reli Tours, they said YES, even if the guarantor is based outside Japan, you should still write down their details under “Guarantor or reference in Japan”. They might have changed their stance but that’s what they said last time.

But some agencies like Attic Tours say that you should write down N/A instead.

To be sure, what I suggest is to leave them blank temporarily and ask the agency what to do when it’s time to submit your application. If they tell you to enter your guarantor’s details, then do so right there and then. If they say write N/A then do it then.

Or you can call the designated agency where you plan to lodge your application beforehand.

2. Should all documents be printed on A4-size paper including the ITR and bank certificate?

Documents that you have control of like Schedule of Stay, Application Form or even COE should be A4.

In my experience, I’ve submitted ITR printed on legal size and bank certificate on letter size, but they were all accepted regardless. But I’m not sure if that’s still the case now or if that’s always the case.

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5. Sample INVITATION LETTER for JAPAN VISA Application (Reason for Invitation)
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7. Avoid These 12 COMMON MISTAKES when Applying for a JAPAN VISA!
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Yosh Dimen is a full-time travel blogger. He has three passions in life: social media, travel, and movies. Yosh has won 3 Philippine Blog Awards and a Palanca Award. Learn more about his personal journeys at Yoshke.com.

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